This page is an ARCHIVE PAGE for future reference, and contains all the information we published regarding the AIR CARE 2017 conference.  Stay tuned for announcements of next year’s Air Care Conference – and be sure to sign up for our eNewsletter list if you are not already registered.

April 21-22

Long Island / NYC
hosted by


     As previously announced, our Air Care 2017 conference will be held on the East Coast this year.  Patient Airlift Services, PALS, will host us and is planning many great sessions, speakers, and activities at a wonderful hotel on Long Island, near New York City.   

     Each year the Air Care Alliance holds its AIR CARE national conference to bring together those most involved in public benefit flying.  Attendees enjoy learning from, sharing knowledge with, and building relationships among their peers from across the country.
Here are some highlights, hotel and registration information, and the overall schedule of events.  

MAKE YOUR TRAVEL RESERVATIONS NOW!  See the complete reservation information below.

Thursday Night:  We can recommend one or more restaurants in the area for those who will be in town early and are interested.  Indicate on your registration form if you will be here for dinner Thursday evening.
Friday Day:  Enjoy the day in the Spring! Links will be provided for trip options into NYC or local Long Island attractions
Friday Night:  PALS Hosted Cocktail Reception 

6:00 PM – 8:00 PM – Marriott Hotel  –  Enjoy socializing with your old friends and make some new ones!  A most pleasurable beginning fo our Air Care gathering!  

8:00 PM – until whenever – Dinner in the area; we will provide recommendations and/or dine at the hotel restaurant.   Indicate on your registration form if you would like to share dinner with ACA folks on Friday evening.

Saturday Day:  Air Care 2017 Conference 
8:30 AM – 4:00 PM  including breakfast and lunch.
Here is some general information – please stay tuned for our next bulletin for titles, speakers, and exact times!
Session topics vary widely!  We cover current and upcoming regulatory issues affecting public benefit flying such as how the BasicMed process may affect volunteer pilots and their groups; a major session on what is legal and what is not regarding fuel reimbursement policies; safety recommendations and other best practices; liability and other legal updates; marketing, organizational development and fundraising; mission coordination and tools; emergency and disaster relief operations and intergroup coordination; hosting special events; membership growth and management systems such as VPOIDS; and much, much more.

Air Care conference presentation

Saturday Night:  Gala Celebration at the 

incredible Cradle of Aviation Museum!
6:00 PM-8:00 PM

Cradle of Aviation museum interiors

Our Museum dinner events will feature:
*    Catered buffet dinner including beer, wine & soda plus 2 tickets for vodka flavored drinks
*    Enjoy the venue and learn about Long Island’s rich history in aviation.  Explore the museum which features an actual Apollo Lunar module. There are more than 30 hands-on exhibits, a half dozen cockpits to climb into, and many short films throughout the exhibits
*    Also included is admittance to “80’s night” onsite with Arcade, Karaoke, 80’s music and additional cash bar (Vodka Flavored drinks, beer, wine and soda)
Address:  Cradle of Aviation
1 Davis Avenue /Charles Lindbergh Blvd
Garden City, NY 11530

Cradle of Aviation Museum night exterior

Sunday:  Departures or local informal outings.
Note:  ACA Board Meeting  9:00 – 11:30 AM 

    Why attend?  You and your board and staff members will join other leaders and staff from many established and new public benefit flying groups who believe that we all benefit from the goodwill and mutual support gained from working together and learning from one another. 

     And – we have a LOT of fun doing it!

Registration and Location Information:

*    We are pleased to maintain the Saturday conference cost at just $99 per attendee.

*   The gala Cradle of Aviation event Saturday evening will be only $75 per attendee.  Guests are welcome too, for the same fee each.  This includes admission to the museum, beer and wine, (2) vodka drink tickets, a buffet dinner, and access to the evening’s ’80s Night’ extravaganza.


Hotel Registration:  
           Long Island Marriott
101 James Doolittle Boulevard
Uniondale, NY 11553
Special Discounted Conference Rate:
$155/night (honored through March 30, 2017 – after that date call the hotel to see if the rate can be extended or consider staying at one of the many neaby hotels)
Check in: 4:00 PM  Check Out: 11:00 AM
Register Now by phone as follows:
Guests are requested to directly call Marriott Reservations at 1 (800) 228-9290 or (516) 794-3800 to make their sleeping room reservations. Identify yourself as part of the PALS Air Care Alliance Room Block Group staying at the Long Island Marriott, located at 101 James Doolittle Boulevard, Uniondale, NY 11553.

Hotel website, including maps and travel information:

All reservations must be guaranteed with a major credit card. The hotel will not hold any reservations unless secured by credit card.       All reservations are subject to Marriott’s current cancellation policy.

Things to see and do in the area:  http://www.marriott.com/hotels/local-things-to-do/nycli?vsretype=PRE&vsresect=0&vsrelink=PlanYourStay&vsrebrand=MC&vsremarsha=MR~R

Conference Registration – Deadline April 14, 2017 but please help us plan by sending it in as soon as you can. NOTE: we still have some room as of April 14 so contact us to see if we can squeeze you in.  Email admin@aircareall.org
    This will make it much easier to plan for meals and seating.  Note – if we run out of room we will have to close registrations.
Please fill out the PDF registration form and follow the payment instructions on it.   Click this link for the form:

Be sure to save your completed form to your PC before sending or printing it!

Airports:  For commercial flights JFK, LGA, and Long Island MacArthur (ISP) are roughly equidistant from the Long Island Marriott, with comparable transfer times.  

     If you are flying your own aircraft to Air Care 2017 we recommend Republic Airport (FRG) nearby and the FBO: Talon Air.

    We very much look forward to seeing you and your team at AIR CARE 2017!

      For guidance on what our conferences look like, please visit several prior conference program pages available at:



Our Conference Registration Form is available in the PDF available above that you can fill out on your PC and save and send in!  Just follow the instructions:

Please email the completed and saved PDF form to admin@aircareall.org

OR mail the completed form and any payments to this address below;
OR fax the form,
OR pdf scan the hand filled form and email it. 

Then send your any payment using your credit card or PayPal account, using the button below.
OR mail a check payable to the AIR CARE ALLIANCE to this address:

AIR CARE 2015 Registrar
Linda Tangen, ACA Administrative Director
1932 Gunnison Place NW
Albuquerque, New Mexico  87120

Or: FAX form to 815-572-9192   or   email PDF scan to admin@aircareall.org


Include your check payable to Air Care Alliance   or   Pay via Credit Card / PayPal:
You may s
end Credit Card and payment information to PayPal using the button below.
First fill out the items below, then click on the Pay Now button.

Then on the PayPal page enter the correct payment amount in the Price per Item box and choose “Continue.”
Pay with a PayPal account or for credit card payments click on the “Don’t Have a PayPal Account” link.

Cradle of Aviation Museum planetarium interior

Spectacular Cradle of Museum Planetarium